Singaporebrides | Weddings 101

March 2024

9 Rules To Impress Your Guests At Your Outdoor Wedding

Read up on these outdoor wedding etiquettes before you commence your wedding planning.

There’s just something magical about an outdoor wedding no matter where it is held. However, regardless of whether it is an alfresco cocktail hour, a garden ceremony or a beach wedding, planning an outdoor wedding can be challenging. Besides the usual challenges and considerations that come with planning an indoor celebration, you’ll need careful planning that factors in additional concerns such as weather changes.

To help you plan your outdoor wedding, we’ve put together an essential guide on the 9 outdoor wedding etiquettes you need to know to create a memorable and seamless outdoor celebration for your once-in-a-lifetime.

1. Have a Plan B in place for wet weather

Calista and Christopher’s Beautiful Wedding at Tirtha Uluwatu Bali by Iluminen.Singapore

One of the biggest challenges of planning an outdoor wedding is the weather. Weather can be unpredictable, even during the sunniest season, so it is essential to come up with a backup plan during your wedding planning. Discuss with your wedding stylist and venue on the available wet weather plans which may involve moving indoors or erecting a tent to shelter your celebration in the outdoors.

While sunny weather is definitely preferable for an outdoor wedding, it can also get undesirable when it gets too hot. Make sure your guests are adequately protected from the elements by setting up canopied areas where they can take shelter from the sun when it gets too warm, or provide them with umbrellas they can use during the solemnisation ceremony and cocktail reception.

2. Plan your wedding programme with the weather in mind

Besides making sure your guests are well protected from the weather, you should also pay extra attention to the time of the day your wedding programme is happening at to ensure the best experience and comfort for your guests.

Don’t plan your solemnisation ceremony in the middle of the day if you are having it outdoors. That is usually the hottest time of the day where the sun shows no mercy. Try to have your solemnisation ceremony before 11a.m. in the morning or near sunset time in the evening when the sun is least hot and blinding, if you want to say “I do” in the outdoors with the natural sun light.

Likewise, if you are planning to have your pre-wedding shoot in the outdoors, do plan the shoot according to the time of the day. Catch the beautiful natural light without the scorching hot sun bearing down on you early in the morning or just before sunset, and consider heading indoors in the afternoon.

3. Prioritise your guests’ comfort

Patricia and Martijn’s Island Luxe Wedding in Khayangan Estate, Bali by Terralogical

No matter how breathtaking your outdoor wedding venue may be, all your guests are going to remember of it is how hot or wet, how many bugs there were and the discomfort they experienced at the celebration.

While it is important to have a backup plan in case of wet weather, don’t forget to prepare for hot and humid weather too! Make sure your guests are comfortable by ensuring there is plenty of shade available for them to escape from the heat and refreshing beverages to keep them hydrated. You should also install stand fans or portable air-conditioning all around your venue to keep your guests cool throughout the event.

Another concern of outdoor weddings, especially if it is at a location surrounded by plenty of greenery, is bugs. Keep them at bay by using citronella candles or insect repellent. You can also incorporate lavender and peppermint into your aisle and table florals to keep mosquitoes away too.

4. Make your venue accessible for your guests

If your outdoor wedding venue is located a little far away from the city and public transport, you might want to consider making transport arrangements for your guests to make it easy for them to make their way to the wedding. You could arrange for a mini bus to pick your guests up from the nearest MRT station at scheduled times to shuttle them to and fro your venue, or set up paid rides to pick up your elderly relatives who may have difficulty going by public transport.

Provide clear directions to your venue to prevent confusion and delays, and ensure that there is ample parking at the venue. You can also have one of your bridal party help direct your guests to a nearby parking site if your venue does not have sufficient on-site parking spots for your celebration.

5. Let your guests in on the type of wedding and recommended dress code

Joymarie and Mackenzie’s Fun, Tropical Bali Wedding by Apel Photography

Give your guests a head’s up if you are planning an outdoor wedding so they can better prepare and dress appropriately for the occasion. You should include information on where the venue will be, how they should be dressed for the celebration and what kind of terrain they should expect at the wedding. With these information, they can better prepare their attire to ensure that they’ll be enjoying the celebration in a comfortable manner.

6. Inform your vendors

Similarly, you should also inform your vendors if you are having an outdoor wedding, so they can better advise you on what kind of gowns are more suitable or what kind of makeup you should have on your big day. Some of your vendors such as your photographer, videographer and live band may require WiFi settings or power outlets for their equipment, so do check with them if they need these for the day.

7. Prepare fun wedding favours

Khye Theng and Tony’s Romantic and Timeless Wedding with Pops of Blue at Villa Plenilunio Bali by MomentsbyJeremy

Make your guests’ experience a fun and memorable on by preparing cute and unique wedding favours instead of the run-of-the-mill ones. You can prepare a care pack consisting of a hand or pocket fan, personalised sunblock, umbrella or disposable raincoat to shield them from the elements as you say “I do”. These wedding favours are sure to delight your guests and add to their experience at your outdoor wedding.

8. Make your wedding safe and convenient for your guests

Aside from their experience, your guests’ safety and convenience should be on the top of your priorities. Outdoor settings may present hazards or inconvenience such as uneven terrain, inclement weather and inaccessibility, so make sure you factor them into your planning and make the necessary provisions for your guests.

Ensure that there are ample ramps and pathways for your guests, especially for those with mobility challenges. Make sure there is sufficient lighting and signs guiding guests to and fro different locations to help them move around easily and safely. If your venue doesn’t have proper restroom facilities, you may want to consider renting portable restrooms for their convenience.

9. Incorporate sufficient lighting at your celebration

Joy and Josh’s Summer Coral Wedding in the Surga Villa Estate, Bali by Jiwa Photography

If your outdoor wedding starts in the evening and continues late into the night, do make sure you incorporate sufficient lighting at your celebration. Not only would it make it safe and easy for guests to find their way around, it would also create a warm and magical mood. Consider using fairy lights, lanterns and candles in your wedding decor to highlight key elements such as centerpieces, floral arrangements or architectural features while providing sufficient lighting all around the venue.

Feature image from Grace and Nik’s Modern Oriental Tea Ceremony and Ethereal White Wedding at The Apurva Kempinski Bali by Perpetual Films Bali and Iluminen //cropped

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9 Rules To Impress Your Guests At Your Outdoor Wedding