panda,
90% of 25 is 22.5 ie. 23 tables because they cannot charge you half a table. even if u have 18 tables still will charge you 23. Remember the clause you cut and paste in your earlier post.
"The confirmed number of guests must not be less than 90% of the estimated number of guests. The charges payable by you to us will be based on the confirmed number of guests or the actual number of guests, whichever is higher" this clause is only for your flexibility and not for you to abuse.
For example, you have ESTIMATED 30 tables when you signed up (ie min confirmed tables is 0.9X30=27 tables --> this is the minimum amt of tables you will have to pay)
u invited 320 guests, but turns out that only 275 people are coming. So you CONFRIMED with hotel saying you have 280 ppl or 28 tables, which is still more than the min 27 tables.
This is for the first sentence of the clause.
With me so far? from the moment you confirmed with the hotel, you will know exactly what is the LEAST you have to pay, which is 90% of the tables confirmed. (27 in this case, but because you confirmed 28, now the least amt you have to pay is 28)
Normally hote will have spare or reserved tables for you just in case some guest popped up unexpectedly. so say that day there will be 30 tables set and ready.
So for the second sentence of the clause...
On the day itself there are a few Scenarios.
A) All 275 guests turned up. You can open up 28 pay for 28 tables. The extra table, because it's not opened, will not be charged.
B) 285 guests turned up. You can open 29 tables and charge to 29, or you can try squeeze the extra 5 into the original 28 tables (pls if that ever happened, do arrange with hotel beforehand, if not VERY UGLY) and be charged 23 tables of 10 ppl and 5 tables of 11 ppl. ***ususally you can't squeeze ppl unless it's like 2 or 3 odd ppl***
C) 270 or less people arrived. No matter what the number is, you will be charged 28 tables, because that is the confirmed number of guests.
Now you understand??
This is to protect the hotel from couples who booked really big ballrooms usually for 40 over tables and only open say 22 tables, because if the couple had known they are planning to have 22 tables, they should have used a smaller ballroom instead of wasting the big ballroom space whereby the hotel can use it for other weddings and earn more $$.
Of course to protect themselves again, there's another clause say that the actual number of guests cannot be MORE than 10% or some amount of the confirmed/ estimated guests. This is in case everyone start number small first then increase to 70 tables more than the original amt.