To
: Mr xxxxxxxxxxxxx
Telephone No : xxxxxxxxxx
Email : xxxxxxxxxx
From : Pauline Lee
Date : 15 September 2006
Number of pages
incl. this cover :
Subject : 1st Wedding Anniversary Celebration on
13 January 2007
Thank you for selecting Raffles Hotel as the venue for your forthcoming event. Further to our tele -conversation discussion, we are pleased to extend the following for your consideration:
Day, Date Type of Function Time Venue Expected Attendance
Saturday,
13 January 2007 Western Set Dinner 7.00PM – 11.00PM Jubilee Lounge
Level 3 20 guests
Note : Please advise your guests to use the North Bridge Road Entrance for easy access.
Menu : To assist you with your planning, we are pleased to enclose the
following Western cum Indian set menu priced at S$75.00+++,
S$95.00+++ or S$100.00+++ per guest for your perusal.
OPTIONAL :
Wedding Anniversary Cake can be arranged at S$60.00+++ per kg
Beverages : Full Bar Set-Up (standard brands only, excluding Singapore
Sling and Champagne) charged on consumption basis to the master account or individual guest’s account. Please refer to our banquet beverage pricing guidelines attached for more information.
Free flow of soft drinks can be arranged at waived charge
throughout the dinner event
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Beverage Service Fee : As stated in our Terms and Conditions, it is the hotel’s guideline that no liquor or wines may be brought into the hotel. However, as a gesture of goodwill, we will make an exception for you to provide the hard liquor, champagne and / or wines for this joyous occasion only. Kindly note that there will be beverage service fee of S$35.00+++ per opened bottle.
Room Setup : Oval tables seating of 10 persons to each table / Long table seating
Cake trolley
Terms and Conditions : Please refer to “ Terms and Conditions†attached.
Deposit : A 30% initial deposit of S500.00 is required to confirm your reservation. Please note that deposit is non-refundable and non-transferable. Payment for deposit can be made with cash, credit card or cheque.
For payment by credit card, a photocopy of the front and back of the credit card with the expiry date clearly indicated and a completed authorization form (attached) from the card holder to authorize Raffles Hotel to charge the indicated amount to the credit card is required.
Cancellation : Within two months to the date of the event, total expected revenue based on the confirmed package and attendance witll be levied as cancellation fee.
The cancellation fee is in addition to the deposit requirement. Cancellation is recognised in writing by the official organiser of the event.
Billing Instructions : Billing will be based on agreed attendance or actual turnout, whichever is the greater number, unless the hotel is advised at least 72 working hours prior to event.
Full payment after event by cash or credit card only.
All charges are subject to 10% service charge and prevailing government taxes.
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Parking : Complimentary car passes will be provided for 25% of the guaranteed
attendance. Additional car passes can be arranged at S$4.00 + 1% CESS
+ 5%GST per piece.
This letter supercedes all previous correspondences.
we trust that the above arrangements are to your satisfaction. As an acknowledgement and confirmation of the above agreement, we would appreciate your endorsement of this letter and fax it back to us (Direct Fax : 65 6334 4553), by 21 September 2006. Should we not receive the contract by the above date, the event is cancelled.
Meanwhile, if I can assist you further, please call me at 65 6412 1336.
We look forward to contributing to the success of your event.
Yours sincerely
Pauline Lee
Senior Catering Sales Manager
DID : (65) 6412 1336
Fax : (65) 6334 4553
Email :
[email protected]