Singaporebrides | Weddings 101
6 Online RSVP and Wedding Guest List Management Tools that Make Wedding Planning Easier
Sorting through your wedding guest list can be a headache, but these RSVP and wedding guest list management tools will help you track attendees, plan seating charts, and make guest registration a breeze.
Managing your guest list is one of the biggest logistical tasks of your wedding. If you’re facing a mammoth task because you’ve got one of those huge families and ended up with 300 wedding guests, you’re going to love this list of wedding guest list trackers and RSVP tools. With these tools, you can get guests to RSVP to online invitations, and track who’s coming and who can’t make it. Most also allow you to drag and drop your “accepts” into seating charts, making table arrangements much simpler.
On the day itself, you can also use a service to manage your guest registration, eliminating long queues for your guests, frantic shuffling through printed sheets for your wedding helpers, and anxious questions about the number of guests who have arrived for your banquet manager.
1. WediviteImage from Wedivite website
A free social wedding planner and online invitation and RSVP tool, Wedivite lets you send digital invitations, track RSVPs, and drag and drop to make seating arrangements. You can also ask guests to sign your online guest book, or upload photos of your wedding, which you can screen live.
2. GuestDayImage from GuestDay website
Guestday is a registration system, with data saved on iPads that the company brings to you before your event. You can check in guests by searching for their names, nicknames, affiliations, or any other information you provided in the guest list, and the app will display them and their table. It will also show your guests where their table is, and who they’re seated with. You can also send guests QR codes for faster registration. The app syncs across all devices, and updates with a total attendance figure.
Rates: From $300 for small events
3. thebigdayImage from thebigday website
Malaysia-based thebigday offers different packages for wedding guest list management. Their wedding attendance app is suitable for traditional banquets, and is searchable in pinyin as well. You can log into the app on unlimited devices and manage wedding guest registration with easy table views and the option to make last minute changes. The app syncs and tallies the total percentage of guests who have arrived, so you know just when to begin your banquet. There’s even an ang bao collection feature.
Rates: RM199 for wedding attendance app
4. JoyImage from Joy website
A free wedding website, Joy also offers online RSVPs and guest list management tools. You can import information from spreadsheets, send digital invitations, and track RSVPs. Joy allows you to show guests your wedding schedule, and has automatic reminder and messaging functions. It’s also integrated with a wedding website you can personalise.
5. RSVPifyImage from RSVPify website
RSVPify is a free online RSVP management tool to help with your wedding guest list. Spreadsheets, if you’ve already made one, can be imported. You can send guests the link to your customised RSVP form, and collect the details you need, including RSVPs to secondary events such as your bridal shower or tea ceremony. You can then track the acceptances, and drag and drop them to form your seating charts.
6. CanvaImage courtesy of Canva
You might have already used Canva for your save-the-dates and wedding invitations, but did you know they have seating chart templates as well? You can use their seating charts to create beautiful posters to help your guests find their way around your wedding venue. They’re free, easy to use on desktop and mobile, and has templates and intuitive design tools for easy designing!
Images from respective websites. Feature image of Jiayi and Javi’s Lush Botanical Wedding at Masons at Gillman Barracks by Bloc Memoire Photography