Hi gals!
Thanks for your compliments =D I think its very important to start your preparations early early so that you will not feel as stressed up towards your big day, and will sure look pretty pretty one...hehe..
Think its very important to communicate your instructions to your wedding vendors about 1 month before your wedding (eg. videographer, photographer, makeup artists, banquet, mcees, live band etc.) if possible then just 1 week before give them a call to remind.
As for the banquet, you are in safe hands..all our instructions and preferences (eg. for the setup, theme, etc.) are all carried out ideally. But, we did go for our finalisation meet up slightly earlier (> 1 month from our AD), followed by a few calls as we neared towards the las 2 weeks. That's all we did, and everything went on smoothly.
A few tips for you all for the banquet:
a) If you can afford the time, arrange for a montage and sound system testing at the hotel before the actual day (probably 2-3 weeks earlier so that can improve on your montages or music selection just in time for our AD...the feel of the montage u see in your laptop may be different from projected onto the ballroom big screen)
b)The hotel suite only provides 2 room cards and the room card is essential to access to that floor level. One room key has to be given to the groom while the bride is preparing the evening makeup and groom have to go down and up for the testings and coordination at 5+, 6+pm. Have to take note in assigning who to hold on to the other room card..probably the main coordinator/helper who is your relative or good friend, since you don't want to end up in a situation that your helpers can't get access to your suite to help much as they want to.
c)Don't worry about the bill settlement straight after the banquet as we indeed have the banquet manager bringing the bill to us after our dinner, but he did it real tactfully after all our guests left and only like a couple of our immediate family members were around. So if that's a concern, probably you all can let your sales coordinator know during finalisation or even the day itself to bring it to you at your room or after all your guests leave.
All in all, we had a real lovely experience with GPCH, from our wedding preps to our banquet and even our post-wedding stay (we felt like king and queen!) and the services we received were consistently good across the various departments. To say that the coordinator 'go the extra mile for the couple' maybe a bit too mushy but we definitely appreciate the professionalism , patience that she gave us throughout our preparations..hehe..I am sure not-the-easiest bride to satisfy and quite a perfectionist but yet I am really impressed. There has not been a single bit of unhappiness over our 1+ years of contractual period. But I think we can do our part by giving ample time, vivid instructions and reminders would go a long way to ensuring that things are well paced out and proceedings would be smooth on your big day.
Hope the above does help u BTBs! Happy wedding preparations!